Montague Ringette AGM

@ Cavendish Farms Wellness Centre, Montague

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Montague Ringette Association AGM

Friday March 28, 2025 at 6:00pm

Call for Board Members and Year End Award Ceremony

We have several board position up for renewal.

Positions are filled on a two year term. Position information is listed below. Individuals interested in putting their name forward for a position can do so by emailing ringettemontague@gmail.com  Deadline for submission is Monday March 24th at 8:00pm

Board members must be available for monthly meetings, sitting on sub-committees, and completing tasks outside of meeting hours. 

Submissions should include information about yourself, outline your connection to the sport of Ringette, what experience, skills and/or background you have that make you a good candidate for the board position you are interested in. 

Below are the positions up for renewal and a description of their responsibilities (not limited to).

President - reoffering

• Calling and presiding at all Executive and Board of director meetings;
• Casting the deciding vote in case of a tie;
• Appointing and monitoring special committees;
• Conducting any business arising between meetings;
• Represents Montague Ringette at monthly RPEI board meetings;
• Being a signing officer;
• Maintaining close contact with RPEI;
• Receive and reply to correspondence

Treasurer -reoffering

• Prepare monthly and annual budgets;
• Monitor revenue and expenditures;
• Maintain accurate records of all monies received, payments made;
• Ensure all payments to the association are collected and recorded;
• Monitor cash flow and ensure association has sufficient funds to meet obligations;
• Other duties as required

Coaching Director- reoffering

• Responsible for putting out applications for coach, assistant coach and manager positions, and presenting applications to the board;
• Responsible for ensuring coaches and managers have required certification;
• Responsible for ensuring coaches, assistant coaches and managers have criminal record checks;
• With other qualified members of the association, assess players and create teams at the beginning of the season;
• Act as a resource for coaches and managers sharing coaching materials and resources;
• responsible for Junior coach applications and positions;
• Respond to coaching issues or concerns as needed;
• Work with development coordinator to plan, implement and evaluate athlete and coach development;
• Communicate and work with Ringette PEI ED, President and coaching director as needed;
• experience playing and/or coaching Ringette is considered an asset
• other duties as required 

Equipment Manager

• Annual Jersey and equipment inventory;
• Hand out jerseys to team managers at the beginning of each season;
• Manage jersey sponsorships;
• Order jersey sponsorships bars;
• Collect team jerseys at the end of each season. Ensure jerseys are free from rips/holes/stains;
• Purchasing, maintenance, repair, storage, cleaning and disposal of equipment;
• Ordering replacement rings or any other equipment approved by the board;
• Maintaining equipment room;
• other duties as required

Secretary

• Recording all minutes of all meetings of the Board of Directors and the Executive and ensuring a copy of said minutes is sent to all members of the Board
• other duties as required

Ice Scheduler

• Work with rink managers and RPEI to coordinate season ice allocation;
• coordinate alternative venues for practices, games, clinics, tournaments and camps as required;
• Review and confirm booking reports for season ice and special events;
• Maintain excel spreadsheet with ice times;
• Update RAMP with associations ice times;
• Work with RPEI competitions director other associations to coordinator league games and any cancellations/rescheduling;
• Maintain open and positive communication with RPEI and local rink managers;
• Work with coach director and development coordinator for on ice development sessions;
• Other duties as required

Development Coordinator

• Plan, implement and evaluate development opportunities for players and goalies at the beginning and throughout the season;
• Be familiar with, and follow, the Ringette Canada Athlete Development Matrix and Long Term Ringette Development model when planning and implementing development sessions;
• Work with Ringette PEI and other associations for development opportunities;
• Work with coaches, assistant coaches and Junior coaches to plan, implement and evaluate coach and athlete development;
• Work with ice scheduler to identify and secure ice time to development sessions;
• Create and maintain good working relationships with on ice instructors;
• Experience playing and/or coaching Ringette is considered an asset
• Other duties as required

Marketing & Awards

• Maintain and update the Montague Ringette Association website;
• Maintain and update the Montague Ringette Facebook site;
• Responsible for the coordination of all promotional activities of Montague Ringette Association;
• Maintaining a current media contact file and arranging for pictures and interviews when deemed necessary;
• Responsible for maintaining an active presence on social media by ensuring timely information and engaging with members, media, partners and sponsors;
• Managing the Year end Award Ceremony;
• Purchasing and/or obtaining awards;
• Keeping a permanent record of recipients of all trophies/awards;
• Sending out a call for nomination for annual awards;
• Chairing the annual awards selection committee and assisting with the organization of award ceremony;
• Other duties as required